Nearly every data recovery job we take on has the same story behind it: there was a backup plan, it required someone to remember something weekly, and after a month nobody did.
A backup routine only counts if it survives contact with a busy week.
The rule worth remembering
Three copies of anything you cannot afford to lose. On two different kinds of storage. One of them somewhere else physically. That is the 3-2-1 rule, and it is the whole strategy.
Making it automatic
Anything that depends on a person remembering will eventually fail. Use scheduled sync to cloud storage for documents, and a scheduled database dump for any system holding records. Both can be set once and left alone.
Test the restore, not the backup
A backup nobody has ever restored from is a hypothesis, not a backup. Once a quarter, restore one file and one database to a scratch location and confirm it opens. That fifteen minutes is the part that turns a backup into insurance.
Protect against ransomware, not just hardware failure
Ransomware encrypts everything it can reach, including a connected backup drive. Keep at least one copy the running system cannot write to - offline storage, or cloud storage with versioning enabled.
If you would like a routine set up and tested for your business, that is something we do.
